Publishing recordings of semi-public video meetings

Here is some lay guidance on the recording and making available of semi‑public video meetings. My comments are based on my experiences recording and publishing three mini‑workshops for the Open Energy Modelling Initiative (openmod) using YouTube:

The openmod required that:

Before delving into specifics, some general observations as I understand things:

In which case, I recommend obtaining upfront explicit consent to publish the video under CC‑BY‑4.0 when collecting registrations, as follows (the example depicts Zoom):

The question of whether that license equally applies to the screen shared slides was not one I traversed nor needed to resolve.

On a technical point, check your platform recording preferences carefully. Zoom offers a setting to output a video format friendly to third‑party editors, for example.

Finally, handling the consent and metadata issues for the openmod series took 80% of the time. Editing the actual video was trivial in comparison. Indeed I resorted to CSV, pandas, wkhtmltopdf, and exiftool and wrote more way more python than I ever intended.